Friday, September 5. 200809/08/08 AgendaVILLAGE OF NEW BADEN VILLAGE BOARD MEETING AGENDA SEPTEMBER 8, 2008 7:00 p.m. CALL TO ORDER/PLEDGE OF ALLEGIANCE ROLL CALL: L. FIEDLER, D. BRANDMEYER, W. MALINA, P. SWANK, J. LINTHICUM, D. GLOECKNER APPROVAL: REGULAR AGENDA CONSENT AGENDA: 1. Approval of Board Minutes – August 4, 2008 and Committee-at-Large, August 18, 2008 2. Authorize Payment of Current Invoices 3. Review and File Correspondence GUESTS: RESOLUTIONS: 1. Resolution 2008-5: Wesclin Homecoming Parade 2. Resolution 2008-6: IDOT Permit #8-26790, Water Line Installation at 517 West Hanover Street, Smart Start Learning Center ORDINANCE(S): PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery) Chairman: Dave Brandmeyer 1. WWTP Bids 2. Civic Center Restroom Bids PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management) Chairman: Patti Swank FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance) Chairman: Dave Gloeckner 1. Permanent Transfer of Funds: General Fund to Civic Center, $10,000.00 2. Temporary Loan: General Fund to Park Fund, $5,000.00 COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning) Chairman: Bill Malina COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census) Chairman: Leonard Fiedler RECREATION: (Parks & Recreation, Facility Operations and Programs) Chairman: Jerry Linthicum EXECUTIVE/CLOSED SESSION: 1. Personnel ACTION ON EXECUTIVE/CLOSED SESSION: 1. Personnel MISCELLANEOUS BUSINESS: ADJOURNMENT Monday, July 7. 200807/07/08 AgendaVILLAGE OF NEW BADEN VILLAGE BOARD MEETING AGENDA JULY 7, 2008 7:00 p.m. **Public Hearing: 6:30 p.m. for Fiscal Year 2008-2009 Budget and Appropriations CALL TO ORDER/PLEDGE OF ALLEGIANCE ROLL CALL: L. FIEDLER, D. BRANDMEYER, W. MALINA, P. SWANK, J. LINTHICUM, D. GLOECKNER APPROVAL: REGULAR AGENDA CONSENT AGENDA: 1. Approval of Board Minutes – June 2, 2008 and Committee-at-Large, June 16, 2008 2. Authorize Payment of Current Invoices 3. Review and File Correspondence GUESTS: RESOLUTIONS: ORDINANCE(S): 1. Ordinance #760: Annual Appropriations 2. Ordinance #761: Creating Procedure for Minor Subdivisions 3. Ordinance #762: Accepting Improvements of Caylin Ridge Estates, Phase 1 and Phase 2 PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery) Chairman: Dave Brandmeyer 1. Accept MFT Oiling Bids PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management) Chairman: Patti Swank FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance) Chairman: Dave Gloeckner 1. Approve Fleet Vehicle Service: GMK Automotive and Hemann Chevrolet 2. Approve FY 2008-09 Salaries for Non-Collective Bargaining Employees 3. Temporary Loan from General to Park: $5,000.00 4. Permanent Loan from TIF to Park: $15,000.00 5. Temporary Loan from General to Fire: $5,000.00 COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning) Chairman: Bill Malina 1. Dumpster Update 2. Approve Final Plat for North Ridge Estates COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census) Chairman: Leonard Fiedler RECREATION: (Parks & Recreation, Facility Operations and Programs) Chairman: Jerry Linthicum EXECUTIVE/CLOSED SESSION: 1. Police Collective Bargaining ACTION ON EXECUTIVE/CLOSED SESSION: MISCELLANEOUS BUSINESS: ADJOURNMENT Tuesday, June 3. 2008June 2, 2008 - Meeting MinutesMINUTES: REGULAR MEETING JUNE 2, 2008 The regular meeting of the Village Board was held June 2, 2008 in the Village Hall at 7:00 p.m. with President Hoerchler presiding. Present and answering to roll call were Fiedler, Malina, Brandmeyer, Linthicum and Gloeckner; Swank was absent. Also in attendance were Administrator Nielsen, Clerk Crane and Attorney Doug Gruenke Gloeckner moved to approve the Regular Agenda, Linthicum seconded, all present voting aye, nay none, motion carried. Fiedler moved to approve the Consent Agenda, which includes minutes from the Regular Meeting on May 5, 2008 and the Committee-at-Large on May 19, 2008; Gloeckner seconded, vote: all aye, nay none, motion carried. Resolution 2008-4: OSLAD Grant: Malina made the motion to pass Resolution 2008-4. This resolution is a Resolution of Authorization for the Open Spaces Land Acquisition Development Grant that the Village is applying for. Seconded by Linthicum; vote: Malina aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye; nay none, motion carried. Ordinance #758: Prevailing Wage: Ordinance #758: An Ordinance Ascertaining the Prevailing Rate of Wages for Laborers, Workmen and Mechanics Employed on Public Works was presented for approval. Linthicum made the motion to pass Ordinance #758; Malina seconded; vote: Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye; nay none, motion carried. Street Sweeper Bids: Two bids were received regarding the sale of the retired street sweeper: Maurice Ripperda of Damiansville, $756.00 and Jerry Kunz of Trenton, $1,003.00. Linthicum made the motion to accept the high bid of $1,003.00 from Jerry Kunz; Brandmeyer seconded; vote: Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye, Linthicum aye; nay none, motion carried. Funds Transfer: Brandmeyer made the motion to approve a permanent transfer of funds from TIF to Civic Center, $30,400.00; Gloeckner seconded; vote: Fiedler aye, Brandmeyer aye, Malina aye, Linthicum aye, Gloeckner aye; nay none, motion carried. Linthicum made the motion to approve a permanent transfer of funds from TIF to General Obligation Bonds, $179,375.00; Gloeckner seconded; vote: Brandmeyer aye, Malina aye, Linthicum aye, Gloeckner aye, Fiedler aye; nay none, motion carried. Brandmeyer made the motion to approve a temporary loan from Capital Improvement to Fire, $7,500.00; seconded by Gloeckner; vote: Malina aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye; nay none, motion carried. Closure of General Obligation Bond Account: Since the General Obligation Bond is paid off, this account can now be closed. Malina made the motion to approve the permanent transfer of funds from the Bond Account to the following General Fund Accounts: Checking, $876.56 plus interest; Savings, $15,666.82 plus interest; and CD, $21,000 (matures 08/13/08). Seconded by Linthicum; vote: Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye; nay none, motion carried. Zoning Board of Appeals Recommendations: The Zoning Board of Appeals met on May 29, 2008 to discuss petitions received from Brent Rakers at 303 East Hanover Street who was requesting an Area Bulk Variance for a sign and from Donald Burden who was requesting a Special Use Permit for a Child Care Facility at 509 West Hanover Street. The Zoning Board tabled Brent Raker’s request due to the fact that the sign ordinance is currently being revised. Zoning Board of Appeals Recommendations and Ordinance #759: Special User Permit: The Zoning Board recommended that the Special Use Permit be approved for Donald Burden. The Zoning Board did highly recommend and encourage a double driveway placed at the entrance to the property. Donald Burden attended tonight’s meeting, he stated he spoke to IDOT and they so no issue with the double driveway. Gloeckner made the motion to pass Ordinance #759, Granting a Special Use Permit for 509 West Hanover Street. This ordinance does have the listing of the double driveway, per Attorney Gruenke, if the double driveway would not be used, the ordinance would need to be amended. Brandmeyer seconded; voting aye were Gloeckner, Fiedler, Brandmeyer, Malina, Linthicum; nay none, motion carried. New Baden Elementary School Bleachers: Brandmeyer made the motion to approve the purchase of the New Baden Elementary School bleachers at a cost of $3,000.00. These bleachers will be placed in the O. W. Billhartz Civic Center. Gloeckner seconded; vote: Fiedler aye, Brandmeyer aye, Malina aye, Linthicum aye, Gloeckner aye; nay none, motion carried. Executive Session: Fiedler made the motion to go into Executive Session to discuss Personnel Salaries, Gloeckner seconded; all aye, meeting recessed at 7:07 p.m. Regular meeting reconvened at 8:02 p.m. Golf Cart Ordinance: Mayor Hoerchler presented for discussion the recent Golf Cart Ordinance passed by Breese. Overall thought is this is something to look into. Attorney Gruenke will review the Breese ordinance and the additional information received from IDOT on this issue. Matter tabled until a future date. There being no further business to be brought before the Board, Linthicum made motion to adjourn, second by Gloeckner, all aye vote, meeting adjourned at 8:19 p.m. Respectfully submitted, Teri L Crane, Village Clerk Approved: July 7, 2008 Timothy J. Hoerchler, Village President Monday, June 2. 200806/02/08 AgendaVILLAGE OF NEW BADEN VILLAGE BOARD MEETING AGENDA JUNE 2, 2008 7:00 p.m. CALL TO ORDER/PLEDGE OF ALLEGIANCE ROLL CALL: L. FIEDLER, D. BRANDMEYER, W. MALINA, P. SWANK, J. LINTHICUM, D. GLOECKNER APPROVAL: REGULAR AGENDA CONSENT AGENDA: 1. Approval of Board Minutes – May 5, 2008 and Committee-at-Large, May 19, 2008 2. Authorize Payment of Current Invoices 3. Review and File Correspondence GUESTS: RESOLUTIONS: 1. Resolution 2008-4:OSLAD Resolution of Authorization ORDINANCE(S): 1. Ordinance #758: Prevailing Wage PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery) Chairman: Dave Brandmeyer 1. Accept bids for Street Sweeper PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management) Chairman: Patti Swank FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance) Chairman: Dave Gloeckner 1. Fiscal Year 2008-2009 Budget 2. Approve Permanent Transfer from TIF to Civic Center: $30,400.00 3. Approve Permanent Transfer from TIF to General Obligation Bonds: $179,375.00 4. Approve Temporary Loan from Capital Improvement to Fire: $7,500.00 5. Approve Closure of General Obligation Bond Account; Approve Permanent Transfer of Funds from Bond Acct. to General Account: Checking - $876.56 plus interest, Savings - $15,666.82 plus interest; CD - $21,000 (matures 08/13/08) COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning) Chairman: Bill Malina 1. Zoning Board of Appeals Recommendations: Don Burden, Special Use Permit for Child Care Facility at 509 West Hanover Street; Brent Rakers, Area Bulk Variance for Sign at 303 East Hanover Street. (Ordinance #759: Special Use Permit for Child Care Facility) COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census) Chairman: Leonard Fiedler RECREATION: (Parks & Recreation, Facility Operations and Programs) Chairman: Jerry Linthicum EXECUTIVE/CLOSED SESSION: 1. Personnel ACTION ON EXECUTIVE/CLOSED SESSION: MISCELLANEOUS BUSINESS: 1. Discussion of Golf Cart Ordinance 2. Approve purchase of New Baden Elementary Bleachers: $3,000 ADJOURNMENT Tuesday, May 6. 2008May 5, 2008 - Meeting MinutesMINUTES: REGULAR MEETING MAY 5, 2008 The regular meeting of the Village Board was held May 5, 2008 in the Village Hall at 7:00 p.m. with President Hoerchler presiding. Present and answering to roll call were Fiedler, Malina, Swank, Brandmeyer, Linthicum and Gloeckner. Also in attendance were Administrator Nielsen, Clerk Crane and Attorney Doug Gruenke Gloeckner moved to approve the Regular Agenda, Linthicum seconded, all present voting aye, nay none, motion carried. Linthicum moved to approve the Consent Agenda, which includes minutes from the Regular Meeting on April 7, 2008 and the Committee-at-Large on April 21, 2008, Brandmeyer seconded, vote: all aye, nay none, motion carried. Residents Daniel and Barbara Jorgensen were in attendance to discuss with the Board abundance of un-licensed and un-leased dogs in the Village. Their concern is when walking dogs on leashes and being approached by dogs not attached to a leash. They also addressed disapproval with the way the Clinton County Animal Control Warden handled the situation. They would like to see the Village make available to the residents the by-laws on pets, possibly by mailing to residents with dogs, posting on the internet, or information in the newspapers. Business owners of New Baden were also in attendance to discuss the letters they received regarding Property Maintenance Code 29-5-5 and 29-5-15D. This pertains to outside storage containers for garbage. With the large group in attendance, Mayor Hoerchler pointed out that 5 minutes will be given to a speaker. Dawn Ahner of Ahner Florists was the spoke person for the group. She stated that the business owners found the letter to be a very stern approach. They feel that enclosing their dumpsters will pose a safety concern as well as an additional cost they haven’t anticipated. Information is too vague; do they need to be enclosed in a wood or vinyl product? What options are available? They were caught off guard with this letter and feel that the 60 days stated in the letter is not enough time to get a shelter erected. Ms. Ahner also had photos of examples where the Village has 3 dumpsters (park, maintenance shed and the Boy Scout recycling bin at the Civic Center) that are in violation of this Code. Trustee Brandmeyer stated that this has been in the Code of Ordinances for some time, but has just never been enforced. Brandmeyer stated he is the Chairperson for the Public Works Committee. It was decided a committee meeting will be scheduled for Monday, April 12, 2008 at 7:00 p.m. to discuss this matter further. All businesses are welcome to attend. Ordinance #755: Stop Signs at North 9th St and Peach Lane: Ordinance #755 – Modify Schedule “A” of Motor Vehicle Code, placement of stop signs at the intersection of North 9th Street and Peach Lane was presented for approval. Gloeckner made the motion to pass Ordinance #755; Linthicum seconded; vote: Malina aye, Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, nay none, motion carried. St. George Parish Picnic: Closing Hickory Street: Brandmeyer made the motion to approve the closing of Hickory Street for the Annual St. George Parish Picnic to be held on August 9, 2008. Gloeckner seconded; vote: Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina nay; motion carried. WWT Facilities Improvement & Sewer Rehabilitation Agreement: Malina made the motion to approve the agreement with Henry, Meisenheimer, & Gende for the Waste Water Treatment Facilities Improvement and Sewer Rehabilitation. Brandmeyer seconded; vote: Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, nay none, motion carried. Motor Fuel Tax FY 2008-2009: Brandmeyer moved to approve the MFT Maintenance program for Fiscal Year 2008 in the amount of $138,000.00, to be forwarded to IDOT for approval. Gloeckner seconded, voting aye were Gloeckner, Fiedler, Brandmeyer, Malina, Swank, Linthicum, nay none, motion carried. Street Sweeper: The Village has an opportunity to purchase a street sweeper from Woody’s Municipal Supply Company, Edwardsville IL, for $28,000.00. Administrator Nielsen pointed out that in the past $15,000.00 had been budgeted for this item. The Public Works Dept. has tried out the sweeper; it is in great repair and a steal at this price. Linthicum made the motion to purchase the street sweeper, Brandmeyer seconded; vote: Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, Gloeckner aye, nay none, motion carried. IDOT Permit Resolution 8-26743: Malina made the motion to approve IDOT Permit Resolution 8-26743 for an 8-inch PVC Sanitary Sewer Line within the right-of-way of State Route 161; seconded by Brandmeyer; vote: Malina aye, Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, nay none, motion carried. Civic Center: Mueth Construction: Brandmeyer made the motion to approve a partial payment of $6,000.00 to Mueth Construction for the Civic Center Office and Entryway repairs; seconded by Gloeckner; vote: Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye, nay none, motion carried. Park Restroom: Plumbing Bid: The bid from Kunz Plumbing Co. of Trenton IL for the Park Restroom plumbing was submitted for approval. This is the restroom being renovated. The bid was for $5,691.84. This bid does not include toilet partitions for the women’s restroom. None of the suppliers for Kunz Plumbing stock them. Linthicum made the motion to approve the bid, second by Gloeckner; vote: Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, nay none, motion carried. Part-Time Police Officers Hired: Malina made the motion to approve the hire of Joshua Alberternst and Kevin Davis as part-time Police Officers; seconded by Gloeckner; vote: Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, nay none, motion carried. Zoning Board of Appeals Recommendations: The Zoning Board of Appeals recommends allowing the zoning change from an “A” to “SR-1” for Ron Kalmer’s North Ridge Estates from their hearing held on May 1, 2008. Malina made the motion to pass Ordinance #756 changing the zoning classification for North Ridge Estates from an “A” to an “SR-1”; seconded by Linthicum; vote: Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, nay none, motion carried. The Zoning Board also recommended allowing the Area Bulk Variance to Steve and Janice Weihe at 201 East Ash Street. They requested a 2-foot setback on the south side of the property. Malina made the motion to pass Ordinance #757 granting the Area Bulk Variance to 201 East Ash Street; seconded by Gloeckner; vote: Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, Gloeckner aye, nay none, motion carried. Shirley Edgington Resignation: Gloeckner made the motion to accept the resignation of Shirley Edgington from the Zoning Board of Appeals; seconded by Linthicum; vote: Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, nay none, motion carried. Zoning Board of Appeals Appointment: Linthicum made the motion to appoint Alyce Brown to the Zoning Board of Appeal to fill the vacancy of Shirley Edgington; seconded by Gloeckner; vote: Malina aye, Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, nay none, motion carried. Renee Meinhardt Resignation: Gloeckner made the motion to accept the resignation of Renee Meinhardt from the Planning Commission; Renee is the new Park and Recreation Coordinator. Seconded by Brandmeyer; vote Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye, nay none, motion carried. Mayor Hoerchler pointed out that Planning Commission members are needed, if anyone has any recommendations. Soccer Registration: Renee Meinhardt was in attendance to discuss the upcoming Soccer Registration. This is the first event being taken over by the Village since the Athletic Boosters have been in place. The goal of the Athletic Boosters is to become a support organization; all future events and scheduling will be managed by the Park & Recreation Coordinator and will be managed by the Village. Registration forms and liability waivers are ready to be sent to the schools for the upcoming registration; forms will also be on the Village website. The Soccer budget is still being finalized. Summer Camp: Renee Meinhardt also discussed her intentions for setting up several Summer Day Camps; doing such things as games, science and cooking. The University of Illinois Extension Program is already scheduled for a cooking class at the Civic Center from June 9-12, 2008. The goals of the camps are to simply break even. Their will be a registration fee for campers. Some of the camps will involve reimbursing the teacher of the event. There was some additional discussion the future involvement of the Athletic Boosters and their role once the Village takes over full responsibility. Their was also discussion on who has priority over field usage; Village teams vs. select teams. It was also suggested to put the sports teams under the umbrella of the Village insurance Raffle License Fees: Malina made the motion to waive the raffle license fees for the New Baden Fire Protection District, New Baden Jaycees, St. George Parish, American Legion Home, and Zion United Church of Christ. Seconded by Gloeckner; vote: Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, nay none, motion carried There being no further business to be brought before the Board, Gloeckner made motion to adjourn, second by Fiedler, all aye vote, meeting adjourned at 7:59 p.m. Respectfully submitted, Teri L Crane, Village Clerk Approved: June 2, 2008 Timothy J. Hoerchler, Village President Monday, May 5. 200805/05/08 AgendaVILLAGE OF NEW BADEN VILLAGE BOARD MEETING AGENDA MAY 5, 2008 7:00 p.m. CALL TO ORDER/PLEDGE OF ALLEGIANCE ROLL CALL: L. FIEDLER, D. BRANDMEYER, W. MALINA, P. SWANK, J. LINTHICUM, D. GLOECKNER APPROVAL: REGULAR AGENDA CONSENT AGENDA: 1. Approval of Board Minutes – April 7, 2008 and Committee-at-Large, April 21, 2008 2. Authorize Payment of Current Invoices 3. Review and File Correspondence GUESTS: 1. Barbara Jorgensen: Discussion on Loose Dogs 2. Businesses of New Baden: Discussion on Property Maintenance Code 29-5-5 or 29-5-15D (Dumpsters) RESOLUTIONS: ORDINANCE(S): 1. Ordinance 755: Modify Schedule “A” of Motor Vehicle Code, Stop signs at intersection of North 9th Street and Peach Lane PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery) Chairman: Dave Brandmeyer 1. Authorize closing of Hickory Street for St. George Parish Picnic on August 9, 2008 2. Approve HMG Agreement for WWT Facilities Improvement and Sewer Rehabilitation 3. Motor Fuel Tax: $138,000.00 for Fiscal Year 2008-2009 4. Street Sweeper Purchase: $28,000.00 5. Park Restroom Plumbing Bid, Kunz Plumbing, Trenton, $5,691.84 6. Approve Partial Payment of $6,000.00 to Brian Mueth, Mueth Construction, for Civic Center Office and Entryway Repairs 7. Approve IDOT Permit Resolution 8-26743 for 8-inch PVC Sanitary Sewer Line within right-of-way of State Route 161 PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management) Chairman: Patti Swank 1. Hire Part-time Police Officers: Joshua Alberternst and Kevin Davis FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance) Chairman: Dave Gloeckner 1. Fiscal Year 2008-2009 Budget COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning) Chairman: Bill Malina 1. Zoning Board of Appeals Recommendations: Northridge Estates Zoning and Steve & Janice Weihe, 201 East Ash Street 2. Accept Resignation of Shirley Edgington from Zoning Board of Appeals 3. Appoint Alyce Brown to Zoning Board of Appeals 4. Accept Resignation of Renee Meinhardt from the Planning Commission COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census) Chairman: Leonard Fiedler RECREATION: (Parks & Recreation, Facility Operations and Programs) Chairman: Jerry Linthicum 1. Summer Camps 2. Soccer EXECUTIVE/CLOSED SESSION: ACTION ON EXECUTIVE/CLOSED SESSION: MISCELLANEOUS BUSINESS: 1. Raffle License Fees Waived: New Baden Fire Protection District, New Baden Jaycees, St. George Parish, American Legion and Zion United Church of Christ ADJOURNMENT Saturday, April 12. 200804/21/08 Committee-at-Large AgendaVILLAGE OF NEW BADEN COMMITTEE-AT-LARGE AGENDA APRIL 21, 2008 6:30 p.m. PUBLIC HEARING – OSLAD GRANT; 6:00 GUESTS:
ORDINANCE
PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery) Chairman: Leonard Fiedler 1. Approve HMG Agreement for WWT Facilities Improvement and Sewer Rehabilitation 2. Discuss/Approve Civic Center Office Remodeling Bid 3. MFT 4. Approve HMG to accept bids for Jillian Drive Connector/Hillside Drive PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management) Chairman: Dave Gloeckner 1. Purchase New Police Vehicle: Replace NB-3, 2000 Impala 2. Hire part-time Police Officer: Joshua Alberternst – fully trained Albers officer and Kevin Davis – Clinton Co. deputy FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance) Chairman: Dave Brandmeyer 1. Budget – set agenda/dates for budget meetings 2. Attorney Fee Proposal COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning) Chairman: Patti Swank 1. Approve Improvement Plans for North Ridge Estates 2. Business License Renewal and Fees COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census) Chairman: Jerry Linthicum RECREATION: (Parks & Recreation, Facility Operations and Programs) Chairman: Bill Malina 1. OSLAD Grant 2. Approve VA to bid Village Park, South Bathroom Renovation 3. Replace Garage Doors on East Bathroom 4. Pool: Janet Stubblefield CLOSED SESSION (if required) ADJOURNMENT Tuesday, April 8. 2008April 7, 2008 - Meeting MinutesThe regular meeting of the Village Board was held April 7, 2008 in the Village Hall at 7:00 p.m. with President Hoerchler presiding. Present and answering to roll call were Fiedler, Malina, Swank, Brandmeyer, Linthicum and Gloeckner. Also in attendance were Administrator Nielsen and Attorney Doug Gruenke President Hoerchler opened by stating that two items will be tabled: approval of the HMG Agreement for the WWTP and the update on the Roger Fuehne Litigation. Gloeckner moved to approve the Regular Agenda, Brandmeyer seconded, all present voting aye, nay none, motion carried. Fiedler moved to approve the Consent Agenda, Gloeckner seconded, vote: all aye, nay none, motion carried. Ordinance #753: Supplemental Appropriations: Ordinance #753 – Supplemental Appropriations was presented for approval. Linthicum questioned the amount of $6,500 under Police Dept. Vehicle Maintenance. Administrator Nielsen stated it was for repair of present vehicles and vehicles damaged in accidents. Fiedler made the motion to pass Ordinance #753; Malina seconded; vote: Malina aye, Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, nay none, motion carried. Civic Center Gym Door Replacement: Swank made the motion to approve the bid from Door Controls of St. Louis for installation of a new door at the Civic Center. The quote of $3,661.90 includes the removal of the old door. Gloeckner seconded; vote: Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina nay; motion carried. Corrpro Waterworks Annual Cathodic Protection: Fiedler made the motion to approve the annual Cathodic Protection Agreement with Corrpro Waterworks. The fee is $525.00. Malina seconded; vote: Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, nay none, motion carried. Pay Request to Kassen Excavating: 3rd Street Improvements: Fiedler made the motion to approve the Final Pay Request to Kassen Excavating in the amount of $13,962.55 for 3rd Street improvements. Gloeckner seconded; vote: Gloeckner aye, Linthicum aye, Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, nay none, motion carried. Pay-off of Weatherholt Bond: The pay-off of the Weatherholt Bond by June 1, 2008 was presented. The total amount due is $179,625.00. By paying the bond off early, it will save the Village $13,125.00 in interest. Motion was made by Gloeckner to approve the pay-off; seconded by Fiedler; vote: Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, Gloeckner aye, nay none, motion carried. Parks & Recreation Coordinator: Gloeckner motioned to hire Renee Meinhardt as the Parks & Recreation Coordinator; Swank seconded; vote: Brandmeyer aye, Malina nay, Swank aye, Linthicum nay, Gloeckner aye, Fiedler aye; tie vote. Mayor Hoerchler votes aye. Motion carried. Park Restrooms: Trustee Gloeckner addressed the issue of going out for bids for the park restrooms. The bid proposal will be finalized at the Committee-at-Large meeting on April 21, 2008. Richard Stumpf: Fire Protection District Trustee: Linthicum made the motion to appoint Richard Stumpf as a Trustee for the New Baden Fire Protection District for a 3-year term. Gloeckner seconded the motion; vote: Malina aye, Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, nay none, motion carried. Egyptian Outdoor Spraying: The Agreement with Egyptian Outdoor Spraying was presented for approval. The fee is $4,200.00 for 10 sprayings from April 1 to October 1, 2008. Trustee Linthicum questioned where the spraying is done (are puddles and standing water sprayed?). He will do some further checking. The matter will be tabled until the Committee-at-Large Meeting on April 21, 2008. Committee Appointments: Committee Appointments for Fiscal Year 2008-2009 were submitted for approval. Gloeckner motioned to approve the appointments; second by Brandmeyer; vote: Swank aye, Linthicum aye, Gloeckner aye, Fiedler aye, Brandmeyer aye, Malina aye, nay none, motion carried. There being no further business to be brought before the Board, Gloeckner made motion to adjourn, second by Swank, all aye vote, meeting adjourned at 7:08 p.m. Respectfully submitted, Teri L Crane, Village Clerk Approved: May 5, 2008 Timothy J. Hoerchler, Village President Monday, April 7. 200804/07/08 AgendaVILLAGE OF NEW BADEN VILLAGE BOARD MEETING AGENDA APRIL 7, 2008 7:00 p.m. 6:30: PUBLIC HEARING – OSLAD GRANT CALL TO ORDER/PLEDGE OF ALLEGIANCE ROLL CALL: L. FIEDLER, D. BRANDMEYER, W. MALINA, P. SWANK, J. LINTHICUM, D. GLOECKNER APPROVAL: REGULAR AGENDA CONSENT AGENDA: 1. Approval of Board Minutes – March 2008 2. Authorize Payment of Current Invoices 3. Review and File Correspondence GUESTS: RESOLUTIONS: ORDINANCE(S): 1. Ordinance #753: Supplemental Appropriations PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery) Chairman: Leonard Fiedler 1. Approve bid for Civic Center Gym Doors: Door Controls, St. Louis; $3,661.90 2. Approve Corrpro Annual Cathodic Protection Agreement, $525.00 3. Approve 3rd Street Final Pay Request to Kassen Excavating, $13,962.55 4. Approve HMG Agreement for Wastewater Treatment Facilities Improvement & Sewer Rehabilitation PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management) Chairman: Dave Gloeckner FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance) Chairman: Dave Brandmeyer 1. Approve Pay-off of Weatherholt Bond: June 1, 2008, $179,625 2. Approve Renee Meinhardt as Parks and Recreation Coordinator COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning) Chairman: Patti Swank COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census) Chairman: Jerry Linthicum RECREATION: (Parks & Recreation, Facility Operations and Programs) Chairman: Bill Malina 1. Park Bathrooms EXECUTIVE/CLOSED SESSION: 1. Update: Roger Fuehne Litigation ACTION ON EXECUTIVE/CLOSED SESSION: MISCELLANEOUS BUSINESS: 1. Appoint Richard Stumpf: Trustee for the New Baden Fire Protection District 2. Approve Agreement with Egyptian Outdoor Spraying, $4,200.00 3. Committee Appointments ADJOURNMENT Monday, March 17. 200803/17/08 Committee-at-Large AgendaVILLAGE OF NEW BADEN COMMITTEE-AT-LARGE AGENDA MARCH 17, 2008 6:30 p.m. PUBLIC WORKS: (Water, Wastewater, Lights, Streets/Alleys/Sidewalks, Cemetery) Chairman: Leonard Fiedler 1. Civic Center Door bids 2. EMC in-lieu of Proposal PUBLIC SAFETY: (Police/Fire/Ambulance, Public Health, Civil Preparedness, Waste Management) Chairman: Dave Gloeckner FINANCE: (Budget/Appropriations, Tax Levy, TIF, Personnel Policy, Insurance) Chairman: Dave Brandmeyer 1. Recommend Parks and Recreation Coordinator Applicant 2. Employee of the Quarter/Year COMMUNITY & ECONOMIC DEVELOPMENT: (Licenses/Permits, Planning and Zoning) Chairman: Patti Swank 1. Code Enforcement Policies: Jerry Green COMMUNITY COORDINATION: (Library, Public Relations, Service Organizations, Tourism, Census) Chairman: Jerry Linthicum 1. Library Lease RECREATION: (Parks & Recreation, Facility Operations and Programs) Chairman: Bill Malina 1. OSLAD Grant 2. Pool CLOSED SESSION ADJOURNMENT Tuesday, March 4. 2008March 3, 2008 - Meeting MinutesThe regular meeting of the Village Board was held March 3, 2008 in the Village Hall at 7:00 p.m. with President Hoerchler presiding. Present and answering to roll call were Fiedler, Malina, Swank, Brandmeyer, and Linthicum; Gloeckner was absent. Also in attendance were Administrator Nielsen, Attorney Doug Gruenke, and Brian Buchheit of Henry, Meisenheimer & Gende. President Hoerchler opened the meeting with a moment of silence for those injured and killed in the shooting that took place at the City Council meeting in Kirkwood, Missouri on February 7, 2008; their families, and the residents of Kirkwood. Reverend Gretchen Sterrett followed with a prayer. Brandmeyer moved to approve the Regular Agenda, Linthicum seconded, all present voting aye, nay none, motion carried. Malina moved to approve the Consent Agenda, Brandmeyer seconded, vote: all aye, nay none, motion carried. Resolution 2008-2: June Jamboree Parade Permit: Resolution # 2008-2, to be submitted to the Illinois Department of Transportation allowing the closing of Illinois Route 161, from Adams Street to North 7th Street between the hours of 6:00 to 7:00 p.m. on June 14, 2008 was presented. This closure will be temporary to allow a parade for the June Jamboree, sponsored by the Chamber of Commerce constituting a public purpose. Fiedler moved to pass the resolution, Brandmeyer seconded, all present voting aye, motion carried. Resolution 2008-3: Retaining Closed Session Minutes: Resolution 2008-3 was presented pertaining to the release of closed session minutes. Malina motioned to pass the resolution to retain the minutes listed in Schedule “A” of the resolution. Second to the motion by Linthicum, voting aye were Swank, Linthicum, Fiedler, Brandmeyer and Malina, motion carried. Ordinance #748: Brandmeyer Law Office TIF Agreement: Ordinance #748 for the Brandmeyer Law Office TIF Agreement was presented for approval. Attorney Gruenke pointed out that Stan Brandmeyer had requested two changes be made in the “Agreement for Tax Increment Finance Proceeds. Mr. Brandmeyer wanted his wife, Tracy, to be included in the document and he wanted “operate his law office” changed to “operate an office” in the event that he would run for an elected office or be appointed to an office in the future. He would still maintain the building as an office. No trustees objected to the change. Swank made the motion to pass Ordinance #748; Brandmeyer seconded; vote: Linthicum aye, Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, nay none, motion carried. Ordinance #749: Area-Bulk Variance to 117 East Hanover St: Malina made the motion to pass Ordinance #749 granting an Area-Bulk Variance to 117 East Hanover Street to KTB Development for the creation of upstairs apartments at the commercial building located at this address. Brandmeyer seconded; vote: Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, nay none, motion carried. Ordinance #750: Establishing Parks & Recreation Coordinator Position: Malina made the motion to pass Ordinance #750 establishing the position of Parks and Recreation Coordinator. Linthicum seconded; vote: Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, Fiedler aye, nay none, motion carried. Ordinance #751: Special Assessment for Certain Ordinance Violations: Brandmeyer made the motion to pass Ordinance #751 providing for a Special Assessment for Certain Ordinance Violations. This shall be added to the Village Code Section 29-8-8. Fiedler seconded; vote: Malina aye, Swank aye, Linthicum aye, Fiedler aye, Brandmeyer aye, nay none, motion carried. Ordinance #752: Submitting the Question of the Imposition of a Retailers’ Occupation Tax and a Service Occupation Tax: Swank made the motion to pass Ordinance #752: Submitting the Question of the Imposition of a Retailers’ Occupation Tax and a Service Occupation Tax. The following question will be placed on the ballot for the General Election on November 4, 2008: “Shall the Village of New Baden impose a .25% Retailers’ Occupation Tax and Service Occupation Tax?” Brandmeyer seconded; vote: Swank aye, Linthicum aye, Fiedler aye, Brandmeyer aye, Malina aye, nay none, motion carried. Civic Center Gym Doors: The Village has received one bid from Commercial Door & Hardware out of Belleville for the Civic Center Gym Door. Another bid is to be received from another company out of St. Louis. The matter was tabled. Off-Site Access Agreement: FastStop- 409 East Hanover St: Linthicum made the motion to authorize the off-site access agreement with FastStop (409 East Hanover Street) and Herlacher Angleton Associates LLC. This allows for soil testing on both sides of south 5th Street due to leakage of petroleum products from the underground storage tanks. Brandmeyer seconded; vote: Fiedler aye, Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, nay none, motion carried. EMT Hire: Brandmeyer moved to accept Megan Barker as a member of the EMT personnel. Administrator Nielsen stated that he spoke to Emergency Services Director Keith Grogan and that she is a licensed EMT. Seconded by Fiedler, all present voting aye, nay none, motion carried. Police Dept: Hire Part-time Officer Jace LaCaze: Swank made the motion to hire Jace LaCaze as a part-time Police Officer. Linthicum followed with a motion to table the matter until time is allowed for advertising for the position. Malina requested that Chief Riley explain the current process. Chief Riley was in attendance and he explained that applications are accepted year round. The majority of applicants are looking for a full-time position, which is something not currently available. Very few applicants are looking for part-time hours. He stated that applications were reviewed and that Jace LaCaze met the current needs of the department. Attorney Gruenke stated that 2 motions cannot be out at the same time. Linthicum withdrew his motion. Brandmeyer seconded the motion made by Swank; vote: Malina aye, Swank aye, Linthicum aye, Fiedler aye, Brandmeyer aye, nay none, motion carried. Funds Transfer: Fiedler moved, Brandmeyer seconded the motion to authorize the permanent transfer of $3,500.00 from the General Fund to the Civic Center. Voting aye were Swank, Linthicum, Fiedler, Brandmeyer, Malina, nay none, motion carried. North Ridge Estates: Improvement Plan: North Ridge Estates Final Plat and improvement plans were reviewed by HMG. Brian Buchheit of HMG was here to explain the draft letter that was prepared. He noted about 20 issues with the plans that need to be corrected before the plans can be approved. The letter stating the issues will be sent to Ron Kalmer for the revisions to be made. The matter was tabled. Special Liquor License: Outside Inn Freedom Ride: Malina made the motion to approve a Special Liquor License for Outside Inn, 423 West Hanover Street. They will be holding their annual “Freedom Ride” on May 31, 2008. Brandmeyer seconded; all ayes, nay none, motion carried. Special Liquor License: June Jamboree Beer Concessions: Fiedler made the motion to approve a Special Liquor License for the Chamber of Commerce to operate beer concessions at the June Jamboree on June 13 & 14, 2008. Linthicum seconded; all ayes, nay none, motion carried. Roger Fuehne Settlement Agreement: Brandmeyer made the motion to accept Roger Fuehne’s Settlement agreement. Linthicum seconded; vote: Brandmeyer aye, Malina aye, Swank aye, Linthicum aye, Fiedler aye, nay none, motion carried. Civic Center Usage: Discussion revolved around usage of the Civic Center. An incident was reported where some people were using the Civic Center without paying any fees. It was stated, everybody pays or nobody plays. A responsible party must be the one to sign out for the key. Any future issues will be controlled and handled by the Parks & Recreation Coordinator. Park: Bridges on Walking Trail: Malina made the motion to allow the Wesclin shop class to construct bridges on the walking trail from the Legion Diamond parking lot to the Soccer Field. Estimated cost will be around $1,500.00. The Village will buy the materials and the shop class will provide the labor. Linthicum seconded; vote: Malina aye, Swank aye, Linthicum aye, Fiedler aye, Brandmeyer aye, nay none, motion carried. There being no further business to be brought before the Board, Swank made a motion to adjourn, seconded by Brandmeyer, all aye vote, meeting adjourned at 7:21 p.m. Respectfully submitted, Teri L Crane, Village Clerk Approved: April 7, 2008 Timothy J. Hoerchler, Village President Monday, March 3. 200803/03/08 AgendaVILLAGE OF NEW BADEN VILLAGE BOARD MEETING AGENDA MARCH 3, 2008 7:00 p.m. CALL TO ORDER/PLEDGE OF ALLEGIANCE ROLL CALL: L. FIEDLER, D. BRANDMEYER, W. MALINA, P. SWANK, J. LINTHICUM, D. GLOECKNER APPROVAL: REGULAR AGENDA CONSENT AGENDA: 1. Approval of Board Minutes – February 2008 2. Authorize Payment of Current Invoices 3. Review and File Correspondence GUESTS: RESOLUTIONS: 1. Resolution 2008 – 2: June Jamboree Parade Permit for IDOT 2. Resolution 2008 – 3: Retaining Closed Session Minutes ORDINANCE(S): 1. Ordinance # 748: Brandmeyer Law Office TIF Agreement |